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Privacy Policy

St Joseph’s Ex-Pupils Association (UK Branch)


The way SJSS collect and process your personal data shall always be in line with the General Data Protection Regulation

How we collect personal data

The only personal data we collect from you is what you supply us in the following ways:

  1. Web site enquiry forms: When you request information, call back or submit applications and feedback you have the option to fill in your name, telephone and email address as a means of us being able to fulfil your request of contacting you.

  2. When you agree to be a Patron, we take details for the purposes of planning activities.

  3. Issuing out invitations and keeping records for Audit compliance purposes.

  4. If you make a telephone enquiry and request that we contact you back with information on Alumni activities or SJSS Freetown updates.

  5. Suppliers, service providers and contractor’s data is collected when we make orders and are invoiced.

How we process your data

Your personal data is only used for the purposes of processing enquiries you have made to contact you to become a member of SJSS UK, or to provide service information. Partnership working as a fellow Alumni or for collaboration purposes. In service delivery - quotations, order processing, invoicing, payments, the processing & keeping of the Association’s audit accounts and compliance.

Suppliers, service providers and contractors data is stored and processed for the purposes of making payments and keeping the Association’s audit accounts and compliance.

What we don’t do with your personal data.

We do not share, sell or forward your data to any third party.

Right of access

You may wish to access a copy of the personal data we hold about you - this is called a Subject Access Request.  You can do so by calling or emailing us. We will respond as quickly as possible within the statutory 30 days. Please note we may need additional information from you to verify the request before supplying the personal data and the 30 days commencing upon receipt of the information we need to verify your identity.

For security reasons we do not usually provide any bank details that we hold against your account(s).   

Right of rectification

If you believe we have made an error as to the personal data we hold about you, contact us so we can make the correction for you.




Right of Erasure

You have the right to ask for your personal data to be deleted from our records to avoid any further contact with you.   

Right to Restrict Processing

Should you be concerned that we are processing your personal data in a way that you do not understand or agree with and wish to restrict such processing, please contact us.  

Right to Object to Processing

You have the right to object to certain types of processing of your personal data but please understand that this may mean that in some instances we cannot access Association’s Activities.

Right to Complain to the Information Commissioner's Office (ICO)

You have a right to take a complaint to the Information Commissioner's Office (ICO) if you have a complaint with the way you think your personal data has been processed.  For more information, please visit


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